2) Procurement Process Stream
2.2) Creating an Inbound Delivery
Scenario: Creating a new Inbound Delivery manually.
Fiori App: Create Inbound Delivery (Fiori App ID VL31N)
Process Stream: Procurement
Step-by-step instructions:
Step 1: Access the App
Open the Create Inbound Delivery Fiori app.
Step 2: Select relevant Purchase Order
Enter the Purchase Order number or use the Select Purchase Orders button to search for the relevant order using supplier, material, purchasing group, or other criteria.
When searching for Purchase Orders, first press Execute after selecting your search criteria, then select the PO or PO line items, and then press Adopt Selected.
Step 3: Review & adjust item delivery data
Review materials and open quantities.
If the Purchase Order has multiple item lines, select which items to include.
Update the delivery quantities if needed.
Review and update the expected delivery date if required.
Customizations: Plant and storage location configuration, delivery date determination rules...
Step 4: Batch details (optional)
Enter batch numbers if materials are batch-managed and the batch numbers are already known.
Batch numbers can also be updated later if not yet known.
Customizations: Batch management settings...
Step 5: Create the delivery
Click Save. System generates a new inbound delivery number.
If EWM or another WMS-system is connected with the storage location relevant to the delivery, the delivery is automatically distributed to the WMS.
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In this tutorial, we will walk through how to manually create an inbound delivery using the Fiori app Create Inbound Delivery.
Start by clicking the Create Inbound Delivery tile.
The first step is to select the reference document for the inbound delivery.
Enter the correct Purchase Oder number or use the Select Purchase Orders button to search for the order based on supplier, material, Purchasing Group, or other attributes.
After selecting your search criteria, click the Execute button.
Select the relevant Purchase Order or Purchase Order line items from the list and click Adopt Selected button.
After selecting the purchase order or individual purchase order line items, the system displays the items available for delivery. Review the list of materials, quantities ordered, and open quantities. If there are multiple items in the purchase order you have selected, choose the items you want to include in the inbound delivery.
If needed, adjust the delivery quantity—for example, if the supplier is sending a partial delivery.
Next, review the delivery date and update it if required. The delivery date indicates when the goods are expected to physically arrive at your warehouse or storage location.
If batch-managed materials are included in the purchase order, enter the correct batch number if it is known at the time of delivery creation. If batches are not yet known, they can be entered later during the goods receipt posting. Note that there is a separate field for the batch number used by the supplier.
Once all data is reviewed, click the Save button.
The system generates a new inbound delivery document number. If a WMS-solution like EWM is linked with the receiving storage location, the inbound delivery is automatically distributed to the WMS.